2003-2004 Houston Aeros Booster Club Board Meeting
Te Amo Mexican Bar &
Grille,
Board Members In Attendance: Ivan Kusjanovic, Al Whitney, Kevin Kelly, Erika Kusjanovic, John Shaw, Helen Brown, Tom Huber, Dale Humphrey, Melanie Ogren, Mark Strace, Julie Coulter, John Peper, Patrick Humphrey, Barbara Pride, Carol Shaw, Fred Trask, Michele Worley.
1.
Call to Order: President Ivan Kusjanovic called the
meeting to order at
2.
A.
Secretary Erika Kusjanovic stated that minutes from the
B. For the current HABC year, minutes will be emailed to board members one week after the board meeting. Board members will need to send Erika corrections within one week of receiving the minutes. If necessary, Erika will email revised minutes to board members, which will be presented at the next board meeting for acceptance.
3. Treasurer’s Report:
A. Income for the 2002-2003 year totaled $11,220.77. Expenses for the 2002-2003 year totaled $11,039.38. Net gain was $151.39. Current balance in the bank account is $6,409.09. Final financial report for the 2002-2003 year needs to be submitted to the secretary. Bank signatures will be changed on the HABC bank account along with the incorporation filing.
4. Old Business:
A. Report on Banquet and Auction: Banquet expenses (hotel, food, alcohol, trophies, badges, parking, key chains for players) cost $6,987.36. Auction expenses (pictures, bases, postage) cost $1,275.46. HABC collected $4,780.00 from ticket sales. Kids Unlimited collected $3,690.00 from ticket sales. Kids Unlimited does not have an American Express vender number so $810.00 in ticket sales had to be reconciled after the banquet. From the auction, Kids Unlimited collected $235.00 in cash, $1,775.00 in checks, and $2210.00 in credit cards. Items left at the auction totaled $985.00, and had to be reconciled after the banquet. Kids Unlimited reimbursed HABC for half of the hotel cost, $3,143.66. Total profit Kids Unlimited netted is little or nothing. John Shaw stated by his calculations the approximate profit Kids Unlimited netted was $6,500.00. Due to opposing reports, Ivan Kusjanovic requested a final financial report, for the 2003 HABC Banquet, be submitted to the secretary.
B. Incorporation Papers: The motion to spend $300 to hire Jim Towey, CPA to complete the incorporation of the Houston Aeros Booster Club did not have enough votes for a quorum, and therefore did not pass. Melanie Ogren made a motion to have the incorporation committee select legal assistance to file the incorporation papers on a pro bono basis. If after six weeks, legal assistance on a pro bono basis is not feasible then legal assistance will be paid to complete the incorporation papers. Erika Kusjanovic seconded the motion. Motion passed 9 in favor, 0 opposed.
5. New Business:
A. Cards from other Booster Clubs: Three booster clubs sent cards congratulating the HABC on the Calder Cup Championship. Former Aero Mark Major sent a thank you card for the donation for his son. All cards were on display at the meeting. Many board members stated these cards should be placed in the scrapbook.
B.
Membership application from last year: An application,
with payment, for last year’s booster club was not processed. The check is dated
C. Nominations for Chairpersons: Bylaws state that there are six standing committees. They are Nominating, Membership, Bylaws, Editorial, Activities/Events, and Booster Club Table. Bylaws also state temporary committees may be established, as needed, to address special needs of the club. A discussion was had regarding appointing committee chairs tonight. On the pro side, appointing committee chairs, from last year that did a good job and were eager to continue their position, would give the HABC ample time to organize and plan a strategy for that committee prior to the first general meeting/new hockey season. On the con side, appointing committee chairs tonight would prevent general members from voicing their desire to participate in the HABC planning process. All in attendance agreed that at the last general meeting for this year, and subsequent years, the general membership will be given an opportunity to express their desire to be considered for committee chair for the following year. Due to time constraints, Ivan Kusjanovic proposed to appoint Fred Trask Membership Committee Chair, Barbara Pride Booster Club Table Chair, and Patrick Humphrey Webmaster. Various board members motioned and seconded Ivan’s proposed committee chairs. Motion passed 9 in favor, 0 opposed.
D. Infrastructure and projects for this year:
(1) Ivan Kusjanovic asked all past and current board members inventory their HABC possessions. All inventory lists should be sent to the secretary. Ivan will look into having a laptop donated so that all information pertaining to the HABC can be contained in one area.
(2) The following new projects were suggested by various board members:
a. Continue “Hockey In Depth” education sessions
b. Build a relationship with the Houston Aeros as a club and not as an individual (Ivan will telephone Tom Garity to establish this relationship)
c. Have Social Activities Committee select a location for HABC gatherings prior to home games
d. Get entire membership involved in small charitable projects (Charity Committee can contact Julie Coulter for some suggestions)
e. Acquire a new HABC banner for the HABC table (Ivan will inquire about table access and location in the new arena)
f. Determine scrapbook structure (Options suggested were each season should have its own scrapbook, a continuous scrapbook, auction the first year’s scrapbook for charity. John Shaw made a motion to table the scrapbook discussion. Al Whitney seconded the motion. Motion passed 9 in favor, 0 opposed)
g. Conduct meetings in non-restaurant locations.
E. Other new Business:
(1) Upon hearing of the death of Thomas Cavosie, Ivan Kusjanovic wrote words of sympathy in the Albany Times Union web site guest book and sent a flower arrangement to the funeral home, in the name of the Houston Aeros Booster Club. Melanie Ogren made a motion to reimburse $63.00 to Ivan for the flower arrangement that he purchased. Dale Humphrey seconded the motion. Motion passed 9 in favor, 0 opposed.
(2) Tom Huber made a motion to have the HABC apply for a temporary taxpayer identification number. Al Whitney seconded the motion. Discussion: bank account could be set up without an individual’s social security number attached; temporary refers to activity, not to length of time; form can be submitted electronically at no cost. Discussion closed. Motion passed 9 in favor, 0 opposed. Kevin Kelly will apply for the temporary ID number.
6. Next board and general membership meetings: Next board meeting will be within 30 days of today. The next general membership meeting will be around the middle of September. Mark Strace requested, if feasible, a determination of the populous of membership so that a more central location may be selected for future meetings.
7.
Dismissal: Ivan Kusjanovic had no further business to
discuss. Dale Humphrey made a motion to
adjourn. All in attendance seconded the
motion, and voted unanimously to adjourn.
Meeting adjourned at