Minutes for
A
Board of Directors meeting of the Houston Aeros
Booster Club was held on
The
minutes for the last Board of Directors meeting were modified. Under Unfinished
Business, Chair Appointments, Charities Chair, the third sentence was changed
to: “The board reached a consensus to temporarily appoint Melanie Ogren and Mark Strace Charities
Co-Chairs.” The minutes were approved as corrected.
The
Treasurer’s report showed a balance on hand of $ 6,710.61. A copy of the
balance sheet has been added to the end of these minutes.
Helen
Brown reported on the success of the last two Feed the
Team events. She wanted to thank all of the members for their time and effort.
She also reported that she is going to speak with Assistant Coach Matt Shaw to
plan the next Feed the Team for early December.
Barbara
Pride, chairperson of the Table committee, reported. The Booster Club table at Aeros home games has moved to the other side of the
entrance to Sections 126/125. This is effective October 31st.
Barbara made it known that no members are volunteering to work the table, and
reminded the Board members that a policy has been agreed upon for Board members
to work a minimum of 1 shift at the table. Barbara also asked if it would be
possible to acquire at least 1 parking pass for the Toyota Center parking
garage so that the person bringing the table supplies can enter the building
easily and quickly. Also mentioned was an inquiry to the Aeros
for help with a new banner. Ivan Kusjanovic will ask the Aeros
President Tom Garrity for assistance in acquiring
said pass.
The
incorporation papers for the Club have been filed by David Ryan, Esquire. We
should have an answer from the state in 3 – 10 days. The Treasurer delivered a
check in the amount of $ 325.00 for the state incorporation fees to David.
David will send us a copy of the approved documents once he receives them. Once
we have the documents, we will file with the IRS for tax-exempt status as a
501c7 organization, we will open a new checking account under the Houston
Hockey Booster Club name, and we will purchase the Houston Aeros
Booster Club DBA from John Shaw. All documents will be given to the Secretary
of the Club once they are in our possession.
Mark
Strace sent e-mails or contacted six candidates for
the Activites chair, and three responded that they
would be interested. The candidates are Lexie
Johnson, Julie Coulter, and Sharilyn Prideaux. The Board agreed that Mark would contact the
three and ask them to plan one activity, e-mail said activity to the President,
who would present it to the Board for approval. After the activities are
presented, the Board would consider the candidates and vote on a choice for the
Activities chair.
A
discussion was held on the appointment of a permanent Charities Chair for the
year. After discussion, Tom Huber made a motion to keep Melanie Ogren and Mark Strace as
permanent co-Chairs. The vote was 9 to 1 in the affirmative.
Mark
Strace contacted Sam Amerine
and Joel Konkel about the position of Sargeant-At-Arms. Sam was not interested, but Joel was
interested in the position. The Board unanimously approved Joel as the new Sargeant-At-Arms.
The
Board members were reminded that each individual on the Board must be involved
in at least one of the standing committees.
Megan
Ahlstrom has been approved as Editorial Chair pending
her official acceptance. Ivan Kusjanovic will contact Megan and verify that she
is still interested.
Ivan
Kusjanovic has the application form for membership to the AHL Booster Club
Council, but has not completed and sent it in. He will do that ASAP.
Melanie
Ogren has 29 people signed up for the road trip to
the Texas Wildcatters – Louisiana Ice Gators game in
The status on the Club database development
was tabled for the next Board meeting because Membership Chair Fred Trask and VP Al Whitney were not present.
A
discussion was held on whether to have a tie-in with a restaurant for a meeting
place for Club members before home games with respect to traveling together to
the
A
discussion was held on determining a date and place for the end of the year
Banquet. The Board agreed that this is a duty of the Charities co-Chairs and
that Melanie Ogren and Mark Strace
will start planning the Banquet details.
A
discussion was held on the Board acquiring a laptop to keep documents, the Club
database, and any other information necessary for Club activities. The risks
and benefits were weighed, and the Board decided that the risks were greater
than the benefits. No motion was proposed.
Mark
Strace mentioned that there was no link to the Board
and general meeting minutes on the Aerosboosterclub.com web page. He requested
that one be established. Dale Humphrey will pass this request along to Webmaster
Patrick Humphrey.
The
next Board meeting is scheduled for November 18th at
Meeting
was adjourned at